One system for your business
Know how your business is doing, at any time, from anywhere.
QubeOS moulds technology around your business, bringing everything it knows, does and produces into one intelligent operating system.
In daily use at Prospect PS
See it in practiceThe figures show a problem weeks before anyone mentions it.
When the numbers live in five places, nobody sees them together until month end. By then the stalled job or the slow payer has already cost you.
One system shows it the day it happens.
Your team does the work in the system, so what you see is the live operation, not a report assembled afterwards.
We learn how your work really gets done, exceptions and workarounds included, and shape the system around that.
Every system we build has the same six elements
Data
Every record in one place, and it's the current one.
Interface
Everyone sees what they need to do next.
Intelligence
Ask a question and get the answer from your own figures.
Automation
The routine steps happen without anyone remembering to do them.
Output
Paperwork goes out on time and looks right every time.
Governance
You can show who did what, and when.
Use it at your desk, on your phone, or just ask it.
The same records, the same figures, wherever you are.
This week
Jobs
18
To invoice
£16.7k
Overdue
2
JOB 5521Kitchen refitdone
JOB 5518Boiler servicedone
JOB 5514Roof surveyquoted
At your desk
Job 5521 · 10:00
Kitchen refit, 14 Mill Lane
Photos before
Fit units
Photos after
On site
Morning. Two invoices went overdue overnight.
Which jobs are running over?
Two. Job 5514 is 18% over on labour.
Speaking
Two. Job 5514 is 18% over on labour.
By asking
EVE
An honest answer about your business, any time you ask.
EVE is an AI assistant connected to the system your business runs on. Ask where things stand and she answers from the records. The questions can be complex: she can check what your system holds against your accounts package and show where the two disagree. If something needs doing, such as chasing an overdue invoice, she drafts it and waits for a named person to approve it.
How EVE worksWhat we build
01 / Run
Run the whole operation in one place.
Cases, jobs, quotes and invoices move through one workflow, from first enquiry to payment received.
02 / See
See which work actually makes money.
Profit by client, job and service, worked out as the work happens instead of at month end.
03 / Automate
Grow without adding admin.
The routine steps run themselves, so more work doesn't mean more people chasing paperwork, or more of it landing on your desk.
04 / Change
Change the system as the business changes.
Your business won't stand still, and the system shouldn't either. We keep adding to it as you take on new work, new staff or new ways of doing things.
In practice
Prospect PS began with three forms. The same system now runs the firm.
Before
Work was spread across seven tools, with the same details typed into each.
- Salesforce
- Jotform
- Microsoft To-Do
- Notes
- Slack
- Monday
- Excel
First version
Inspection forms, reports and invoicing moved onto one shared case record.
One case recordSince
The operation moved in
Scheduling, route planning, QuickBooks, estate agent valuations and the offline field app were added around it.
The wider business followed
Estate paperwork, sales progression, vehicles, contractors and storage joined the same system.
AI joined the daily work
Claude, case briefs kept up to date and the paperwork review were added without replacing anything underneath.
Prospect handles probate property for solicitors. We built its system from inside the operation, watching how cases really move and shaping the software around that.
Read the case studyCommitments
What you can hold us to, whatever we build.
Working in weeks
The first working version reaches your team in weeks. AI-assisted development speeds up the routine build work, so you see the system early and shape it while changes are still cheap.
Yours outright
You own the code and the data. There's no per-seat licence, so taking on a new starter doesn't add to the bill.
Works with what you have
Your accounts package, your email and the tools your team already relies on can connect to the system, so nothing has to be thrown out on day one.
One person to call
You deal directly with the person building your system. When something needs changing, you know who to ring, and they already know your business.
Secure and on the record
Each person sees only what their role allows, and every change is logged with a name and a time. When someone asks who did what, the answer is already there.
Tell us how your business runs today.
We'll show you what you'd see with it all in one place, and what you might be missing now.
Bring your three most awkward cases and we'll start from those.
Start a conversation